MONTCO Careers — Montgomery County Community College

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Montgomery County Community College has a career opportunity for a skilled and detailed employee it seeks as an assistant registrar.

The opening has college-wide responsibilities and requires travel among all campus and offsite locations.

Overview

The Assistant Registrar daily manages and oversees core functions in the Office of Student Records and Registration that include:

  • Grade changes and final grade reporting
  • Records-editing functions
  • Transcript processing
  • Enrollment/degree verifications and reporting
  • Course substitutions
  • Degree audit
  • External and internal reporting
  • Graduation applications
  • Clearances
  • Special group registrations
  • Processing of requests from students for course changes such as audits and excused withdrawals

He or she will also ensure compliance with MCCC polices and the Family Educational Rights and Privacy Act (FERPA). And the hiree will oversee transactional functions based on an understanding of college policies, procedures, and database systems.

Essential Duties and Responsibilities

The professional hired for this strategic slot will:

  • Oversee:
    • Daily operations and maintenance of academic, student, and registration records
    • The graduation applications process
    • Communications to potential graduates
    • Final grade changes
    • Course substitutions/waivers
  • Coordinate:
    • Receipts of grades via the web, which may involve investigating missing grades, conducting audits, and handling incomplete grade report
    • Various data reporting to federal, state,and county agencies, including ACT 48 and National Student Clearinghouse (NSC) Enrollment and Degree Reporting
  • Run various data processes and reports to ensure data accuracy, which includes resolving duplicate record issues — as well as batch grade uploads and withdrawal grade reports
  • Lead the guest registration process and handle communications management for enrollment and registration processes
  • Prepare the registration calendar
  • Guide database management and documentation and their related training
  • Manage the maintenance of the department’s online presence, including web pages, calendars, and forms
  • Review and make recommendation on residency appeals
  • Supervise the transcript evaluator and the transcript evaluation process, including managing

Essential Knowledge and Skills

An appropriate candidate for the MCCC assistant registrar opportunity will have the following qualities:

  • Education training and work experience
    • At least a bachelor’s degree; a master’s degree is preferred
    • At least three years’ experience in higher education administration, preferably at the community college level (five years’ experience for candidates with a bachelor’s)
    • Proficiency in the use of Colleague Student Information System (favored, not required)
    • Excellent computer and technical skills, critical thinking skills, analytic skills, strategic development skills
    • Strong interpersonal and collaborative skills with a demonstrated track record of teamwork
    • The ability to work independently with minimal oversight
  • Specialized knowledge and skills
    • Outstanding leadership evidenced by setting an example to the college and its community and students and employing approaches that gain the respect of direct reports and colleagues
    • Status as a results-oriented leader who anticipates and communicates future needs and goals
    • Strong student advocacy
    • Strong team leadership abilities
    • Commitment to student success through access, progression, completion, and career placement or transfer outcomes
    • Passion in presence about the importance of community college leadership
    • Strong personal qualities of honesty, integrity, enthusiasm, initiative, flexibility, and creativity
    • Demonstrated ability to cultivate and maintain positive relationships
  • Behavioral competencies
    • Knowledge and understanding of the needs of students, faculty, staff, and other stakeholders.
    • Communication abilities with internal and external stakeholders to determine their satisfaction with services received 
    • Ability to adjust priorities to changing needs of students and stakeholders while performing as their advocate
    • Leads by example by being trusted and transparent.  
    • Honest about mistakes and opportunities; represents themselves in a professional and truthful manner; follows College policies and procedures; and protects the College’s confidential information.
    • Collaborates effectively with others for the good of the College by building and maintaining an environment of trust with colleagues and maximizing internal and external relationships and networks for sharing information by leveraging the expertise of colleagues and team members. 
    • Demonstrates respect for others through active listening and being open to diverse thoughts and perspectives.
    • Works constructively with others in managing conflict and facilitating beneficial resolution.
    • Advances organizational effectiveness through strategic, comprehensive project management.
    • Ensures changes or system improvements are embedded within unit.
    • Collaborates to advance the College’s operating procedures and processes.
    • Sets priorities that are clear and transparent to all involved parties.
    • Strives to find more efficient, cost-effective ways to use and manage resources.
    • Champions change that advances the College’s mission, strategic plan, values, and goals.
    • Promotes innovative and entrepreneurial strategies that drive the unit toward successful completion of strategic goals.
    • Uses broad vision to anticipate future needs, capabilities, trends, and consequences.
    • Consistently sets long term individual and unit goals.
    • Connects the goals of the College to the work being performed.
    • Manages with an authentic style encouraging high performance.
    • Creates and encourages a culture of performance by delivering regular formal and informal feedback.
    • Supports the development of staff through coaching.
    • Encourages staff to successfully reach the goals of the college
    • Promotes independent thinking and supports staff when mistakes are made

Applications for this assistant registrar position, which will remain open until it is filled, are being accepted electronically by MCCC.

Montgomery County Community College

MCCC offers a comprehensive curriculum of more than 100 degree and certificate programs, a Virtual Campus, a Culinary Arts Institute, a Municipal Police Academy, and specialized workforce development programs, all of which leverage the College’s nationally ranked use of innovative technology. An Achieving the Dream (AtD) Leader College, the institution is positioned at the vanguard of national efforts to increase completion, improve learning outcomes, and remove barriers to access for more than 24,000 students annually. The College is also recognized regionally and nationally for its sustainability leadership, work with military veterans, and community service and service-learning opportunities. Montgomery County Community College was recognized by NISOD and Diverse: Issues in Higher Education as one of 16 “2021 Promising Places to Work in Community Colleges.” Visit mc3.edu or follow the college on Twitter @mccc.

Montgomery County Community College (MCCC) has a strong institutional commitment to diversity and is dedicated to excellence through diversity in education and employment. MCCC, an EEO Employer, provides equal employment and educational opportunities to all who are qualified. In keeping with the College’s diversity initiative, MCCC seeks and welcomes applications from diverse candidates, those who have had multicultural experience, and those who can demonstrate a commitment to diversity.

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