Montgomery County Community College invites applications for its Part-Time Administrative Assistant, Foundation position in Blue Bell. 

The Part-Time Administrative Assistant, Foundation provides administrative support to the Executive Director of Foundation and the Foundation department.

The professional who fills this position will:

• Serve as an additional resource to the Foundation Board
• Assist with the Foundation’s budget
• Assist Foundation staff and the Executive Director with gift administration, volunteer, and student support management
• Assist Foundation staff with Marketing and Fundraising vendor and project management

Qualifications

The job of Part-Time Administrative Assistant, Foundation handles duties and responsibilities that include:

• Assisting in donor meeting by:
  • Scheduling rooms
  • Setting necessary equipment and materials
  • Meetting and greeting visitors to Foundation 
• Assisting the Executive Director with calendar and administrative tasks that include:
  • Coordinating appointments with internal (College) and external constituents
  • Providing additional assistance with Foundation board committee and board meetings (scheduling)   
• Assisting Advancement Services Coordinator with:
  • Data input
  • Gift receipting and integrity process
  • Data changes and updates in CRM (Raiser’s Edge)
• Assisting Foundation staff in coordinating meeting location, technology and meeting materials for staff-driven monthly stewardship and quarterly engagement (off campus) meetings    
• Supporting administration of gift processing activities, including gift acknowledgments
• Assisting the Executive Director with managing and assisting volunteers assisting with Foundation Operations, including:
  • College retirees
  • Community volunteers
  • Student ambassadors
  • Interns.
• Assisting the Executive Director in engaging vendors for marketing projects
• Assisting the Executive Director in managing inquiries and workflow from fundraising vendors in conjunction with annual contract for work
• Handling communications (and communications-related) tasks such as:
  • Departmental mail and e-mail
  • Taking, screening, routing, and/or replying to calls and inquiries
  • Coordinating travel arrangements and details for department employees
• Processing purchase requisitions for departments and expenditures from Foundation funds
• Supporting and assisting with the processing and administration of philanthropic gifts received at the Foundation
• Assisting the Executive Director with oversight of the Foundation budgets by:
  • Monitoring that budget monthly to ensure expenditures are aligned with approved allocations
  • Monitoring and reconciling fund activity for the Foundation.
  • Assisting with reconciling the Foundation checking account
• Working with the Associate Director of Annual Giving and Manager of Donor Relations to process and maintain records for scholarships and awards
• Supporting the Executive Director in collaboration with the Finance Department on financial matters of the Foundation, creating funds, providing documentation, and audits
• Performing other duties as assigned

Essential Knowledge and Skills

The ideal background for the Part-Time Administrative Assistant, Foundation, will reflect the following.

Education/Training/Work Experience

Applicants should be able to demonstrate the following:

• High-school diploma or GED with two years’ work-related experience required — or an Associates’ degree which is preferred
• Proficiency in computer and keyboarding skills
• Excellence in communication, both written and oral

Specialized Knowledge & Skills

The successful Part-Time Administrative Assistant, Foundation professional will have:

• Knowledge of specific software or process
• Customer-service experience

Additional Abilities

This MCCC role is best suited to an applicant who can:

• Multitask
• Focus on details
• Maintain confidentiality
• Prioritize workloads
• Use discretion and judgment

The complete list of qualifications and a method to apply are online. The position will remain open until filled.