Of all the challenges in the 21st-century workplace, scheduling a room to hold a meeting shouldn’t be among them. Still, even in the most high-tech buildings, knowing that a conference room will be available when your team needs it sometimes remains a roll of the dice.
Fortunately, it’s now possible to design modern workplace integrations systems to include conference room scheduling systems that make it easy to know what spaces throughout a building are available. You can then reserve them from a centralized calendar available via desktop, kiosk, or electronic panels located outside each conference area.
Room Reservations Made Simple
Maximizing a room reservation system’s efficiency goes far beyond just making sure your group has a place to meet, said R.T. Chalfant of Haverford Systems in Downingtown.
“Modern room booking systems integrate calendar-based scheduling with digital signage, allowing employees to see room availability at a glance and reserve spaces efficiently,” he said. “These systems help reduce scheduling conflicts and improve office workflow.”
Connected scheduling and notification panels can be connected to boardrooms, meeting rooms, huddle rooms, war rooms, training rooms, etc., throughout an office.
Using these systems, employees can view a meeting room’s availability directly.
“If a spontaneous meeting pops up, these systems make it easy to find an open room and book it on the spot,” Chalfant said. “This helps avoid both the need to wait for a room to open up and also those uncomfortable mid-meeting interruptions.”
A Part of Your Integrated System
Room scheduler systems can be part of your overall A/V ecosystem — a connected environment that is scalable and immersive, he noted. The systems can connect to other technologies in your office, like digital signage.
“New meeting space management systems combine online connectivity with availability indicators, RFID badge scanners, and occupancy sensors to help collect data on how meeting spaces are being used and who’s using them,” Chalfant said. “This data helps facilities and site managers understand if employees are using space efficiently, where conflicts arise and how to ensure everyone has the room they need when they need it.”
Work with the Experts
“Working with systems from companies like 22Miles, Crestron, Yealink, and Extron, the Haverford Systems team is perfectly positioned to custom design a system that works for any workspace or building layout,” Chalfant said. “Whether it’s as minimal as an online scheduling platform linked to display panels outside of conference rooms, or as large as a combined wayfinding, scheduling, display panel, and availability indicators, we’re skilled at working with our customers to design the system they need and making it a reality.”
Haverford Systems can help you select the right room scheduler for your space. Integrate it with your existing technology, or it can set you up with a full system in your meeting rooms. Learn more or book a consultation at Haverford Systems.
